The Wedding Oasis

Booking form

Wicksteed Park - 25th October 2026

Stands from - £80

Price of the stand will include running costs, advertisement and a charity donation.

UPGRADES

Indoor signage to guide traffic around | Different stage set up to free more space and make it more welcoming for couples to walk around. | A-frame signs for a timetable and ‘sign in here’ sign. | Upgraded reusable VIP welcome bags. | Extra hour for more entertainment (11-4pm for Autumn). | A more structured timeline for the day. | Advance tickets only get new reusable VIP bags. | ‘What’s happening next’ flyers in welcome bags. | Two options for stands, giving other suppliers a chance to showcase. | Wider advertising | More charity involvement.

A small increase in cost due to upgrades and increased running costs such as table hire. This also means the advertising budget will not be effected.

Wedding fair Terms and Conditions

Please read carefully as these will explain what happens with payments and requirements.

Booking

• Being a fair that aims to help the communities, all payments will be paid in full upon booking and payments are non-refundable. Your full payments will be split between venue hire, insurances, advertising, donations and, if required, table hire.

• Payment is required within 48 hours from receiving your invoice. If payment is not received in this timeframe, you risk losing your slot to another supplier.

• Filling out this booking form does not guarantee you a slot for the event you have chosen.

• A maximum of 2 suppliers per category for small venues and a maximum of 3 suppliers for larger venues.

1-2 Weeks before the event

• A floor plan with be created with your stand location. Similar suppliers will be separated to the best of our ability but due to limited space in some venues, sometimes this may not be possible.

• The position of your stand may be swapped with another supplier if both parties agree. This needs to be confirmed within 5 days before the event.

• All suppliers involved to share the event as much as possible to help with maximum reach.

On the day of the event

• Exhibitors will have access for setting up 2.5 hours before the event starts. All stands must be fully set up by 10:45 on the morning and any vehicles used for unloading to be removed to the allocated car park.

• All electrical equipment must be ‘fit for purpose’ and PAT tested.

• The exhibitors are to have and be responsible for their own Public Liability Insurance.

• In the interest of health and safety, stands should be manned at all times while the show is open and should not be dismantled until the event has ended.

• Parking is FREE for all suppliers. Please make sure you hand over your vehicle reg to someone on the front desk. (If this changes, you will be informed with plently of notice)

Cancellation

• As stated with the booking information, these fairs are to help both businesses and the communities and all payments are non refundable. All payments are instantly invested and split down between venue hire, insurance, advertising, donations and, if required, table hire.

Force Majeure

• In the event that The Wedding Oasis is forced to cancel the wedding fair due to circumstances beyond our control (including, but not limited to, venue closure and/or adverse weather etc) and you are unable to make the rearranged date, we will not be able to give a refund(s) or transfer your payment to a different date due to funds that would have been lost through organising the event. Any funds that may be left over will go into advertising for the new date and the suppliers that will be able to attend will be given a discounted rate on the next future fair should an unfortunate cancellation occur. We will not be held responsible for costs you may have incurred preparing for or traveling to a wedding fair held by us.